Creating stunning balloon displays with helium can transform any wedding venue, whether indoors or outdoors, into a magical and unforgettable space. You can use them to create balloon archways, gifts for younger guests at your event, photo props or as a beautiful party backdrop.
However, using helium safely requires careful planning and making sure you comply with safety rules and regulations. Here’s our guide to using helium for wedding planners.
What are the risks of using helium at your event?
Helium can pose risks when mishandled at a wedding venue. One major concern is storage and transportation of helium tanks. These tanks are highly pressurised and, if damaged or dropped, can cause injuries or damage to the venue.
In confined spaces, a helium leak could also displace oxygen, creating a suffocation hazard, particularly in poorly ventilated areas. Helium inhalation, while often seen as a party trick, is dangerous and can lead to dizziness, fainting or worse in severe cases. Wedding planners should be vigilant about these risks to ensure the safety of everyone involved.
Helium balloon safety tips
Looking for helium balloon safety tips and guidance on storing helium cylinders safely? Here’s everything you need to know about using helium safely at your next wedding or event – remember to always check and follow manufacturer’s instructions.
Storing helium cylinders safely
Proper storage of helium cylinders is essential. Always store helium canisters upright in a well-ventilated area, away from direct sunlight and heat sources. If the venue is outdoors, make sure the cylinders are sheltered from rain and wind by using sturdy covers or dedicated storage units.
When working with helium for wedding planners, always transport and handle the cylinders with care. Use cylinder trolleys to move them, and never leave them unsecured, as they can tip over easily. Remember, helium is a pressurised gas, so you need to keep the canisters in a stable and safe location.
Inflating balloons safely
Inflating balloons might seem simple, but doing it incorrectly can lead to accidents. Always use a regulator or nozzle designed for helium canisters to control the flow of gas and prevent overinflation.
Inflate balloons in a well-ventilated area to prevent helium build-up in enclosed spaces. For latex balloons, ensure they are inflated to the correct size; overinflation increases the risk of bursting.
If you’re creating balloon arrangements like arches or clusters, it’s best to prepare them on-site to avoid the hassle of transporting inflated balloons, which can risk damage to your designs. To achieve this, ensure you have the right amount of helium for party balloons.
For example, a large disposable helium bottle from Adams Gas can inflate up to 40 balloons, while a medium bottle can be used for around 25 balloons or a small bottle can be used for 10 and may be better suited for compact clusters or smaller setups.
A large balloon arch typically uses around 150-200 balloons, depending on its size and density, so you will need several large helium bottles or a 9.4l refillable helium cylinder. Preparing on-site not only saves space during transport but also ensures your balloons are perfectly inflated and arranged for the event.
Planning for outdoor events
Wondering how to use helium outdoors? When working outdoors, understanding how to use helium outdoors is crucial. Weather conditions like wind, rain and heat can affect helium balloons. Heat causes helium to expand, which can lead to balloon bursts whereas cold weather can reduce the lift of helium balloons.
To keep balloons secure in outdoor venues:
- Use weights to anchor balloons and prevent them from flying away.
- Choose high-quality balloons designed for outdoor use, such as thicker latex or durable foil.
- Avoid inflating balloons too early before the event to maintain their buoyancy and appearance.
Ensuring compliance with safety requirements
Each venue will have its own safety regulations, so wedding planners must be prepared to meet these requirements. This might include demonstrating proper helium cylinder storage, providing weights for balloons, and following local environmental guidelines, such as avoiding the release of balloons into the atmosphere.
By staying informed and adhering to these rules, wedding planners can ensure the event runs smoothly and safely, enhancing their professional reputation. Make sure to confirm with the venue whether helium and balloon arrangements are permitted in the space.
Choosing a reputable helium supplier
Choosing the right helium supplier is essential to make sure your helium decorations are safe and look great for longer. A reputable supplier will provide certified, properly maintained helium tanks and clear instructions for their safe use, reducing the risk of leaks or accidents.
Partnering with the right supplier means you have peace of mind that your vision will be delivered on the day. Adams Gas is committed to providing top-quality helium canisters to meet the needs of wedding planners and event professionals, whatever the venue. We care about reliability and safety while helping you to create incredible events.